15 Best iPhone Apps to Get You Through Your Workday

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Your iPhone apps can be a great help when you need to get through your busy workday, but it can be a really tough job to choose which ones are the best for you out of the countless apps available on the iOS AppStore.

We are here to help you get the right apps for the right job:

Fantastical 2 [Paid – $ 49.99]

Fantastical 2 is an alternative to the built-in iPhone calendar that strikes a balance between features and ease of use and can assist you in better time management. You can view your calendar by day, week, month or year, and narrow down to view individual events.

You can also add events using speech, such as “Attend meeting with clients on Monday at 11:00 a.m.” You’re notified when the event approaches. There is also a simple reminder feature that lets you voice tasks you want reminders for.

The app’s detailed location information includes a map. Recent updates of the app include support for iOS 12 and watchOS 5, as well as Siri Shortcuts that let you quickly add new events, view upcoming events and reminders, and view calendars or reminder lists. Interactive snooze alerts for events and reminders is another new feature of the app.

Things 3 [Paid – $ 49.99]

Things 3, optimized for Mac, iPad, iPhone, now available in version 3, continues to be the most easy-to-use task management app for Apple users.

With Things 3, you can create sub-tasks to break your to-do-list down into more manageable chunks. Use headings to further subdivide your lists, then drag and drop your tasks into place. This allows you to create long and complex lists that maintain order while nesting less important items underneath bigger ones.

With Zapier’s Things integration, you can automatically create tasks in Things when trigger events happen in your other favorite apps. The app integrates with Apple Watch, Calendar, Siri, Reminders, Today Widget, Quick Actions, Action Extension, Handoff, and Notifications. A Magic Plus Button lets you drag and drop to insert to-dos anywhere in a list.

Things 3 is a smart organizer that captures ideas in a single inbox, which you can then organize into projects. Projects can also be grouped by area to make managing multiple projects at a time easy.

The App lets you view a list of today’s tasks, upcoming tasks, or tasks you’ve delayed, and completed projects are stored in your Logbook for later retrieval.

Schedule Planner [Free]

Schedule Planner is a free App created by Digi117. It focuses on the details of your daily tasks and provides tools to help you determine whether you’re spending your time efficiently. It has a simple interface that helps you plan out your day in the morning, and place to-do items in color-coded categories like Work and Leisure.

The App generates charts so you see, at a glance, how your time is being spent – a key feature for small business owners. Schedule Planner allows you to set custom alerts, repeat tasks, and move items around with copy-paste functionality.

Schedule Planner’s integration with Dropbox and Google Drive enables you to back up your data effortlessly.

CamScanner [Free]

This free app is one of the simplest compared to the others on our list, but it’s an invaluable tool for business owners, freelancers, and contractors.

CamScanner turns the camera on your Android device into a scanner. It lets you scan documents, business cards, receipts, etc. These documents can then be saved as PDFs and emailed or downloaded directly from the app.

It is a useful individual business app. It’s especially useful for those who deal with expenses, documents, and other such things frequently.

Todoist [Free]

Todoist helps you go through tasks by adding extra functionality to the traditional to-do list format. Here, you can set due dates and even rank tasks by priority to identify your next action item.

A paid business version of the platform includes project management features, including the ability to assign individual tasks to a larger project and designate tasks to a specific team member.

Todoist features dozens of integrations with other apps, including Dropbox, Slack, and Google. An updated color scheme makes prioritizing tasks easier, you can create new Siri shortcuts within the app, and premium users can load up to 300 tasks into a project. It’s all accompanied by a new dark theme.

Todoist is available on MacOS, Android, Windows, and Linux; has browser extensions for Chrome and Safari, and it also integrates with Gmail and Outlook.

By subscribing to Todoist premium, you’ll unlock further features like an unlimited number of reminders, the ability to comment on and add attachments to tasks and projects, and labels for better organization.

Trello [Free]

Trello is a free app that helps you stay organized at the office and at home. It’s project management features allow you to create workflows and invite other users to collaborate on projects.

Users can also assign tasks to themselves as well as to others, comment on ongoing projects, attach relevant files from Google Drive or Dropbox, and upload photos and videos. You can create a card on the Trello board for each assignment or tasks.  Whenever you change a card, Trello notifies each member via email and on mobile devices. Trello also provides a handy to-do-list well as the ability to work offline.

OmniFocus 3 [Free]

OmniFocus 3 is an app that allows you to input tasks and group them within projects. You can customize your tasks and projects by adding location data, collaborators, priority, due dates, notes, attachments, repeat task criteria, flags and so on. It has an easy-to-navigate interface where you can review your list of tasks. OmniFocus 3 also has a built-in search engine that helps you find your tasks easily.

Custom notifications from the App help you complete your tasks on time, and they can even be shared with your Apple Watch. The App integrates with Siri, so you can record tasks with your voice, and it supports Siri Shortcuts in iOS 12. Siri can track your actions and suggest activities based on past behaviors, which appear in Spotlight, on the lock screen, and in Siri Settings.

The Dashboard provides an overview of your current workload, highlighting upcoming and overdue items or nearby items (using location information). You can pause or delay entire projects, then pick them up again in the future with a few taps. OmniFocus will keep your data synced between devices. Plus, with the Zapier integration, you can automatically create tasks in OmniFocus based on trigger events in the other apps you use most.

WolframAlpha [Paid – $2.99]

Wolfram Alpha is a comprehensive, live encyclopedia that gives you a compelling computational knowledge engine that can help you with any type of math or science problem. It is an online service that answers factual queries directly by computing the answer from externally sourced data, rather than providing you a list of documents or web pages that might contain the answer.

Wolfram Alpha is the ultimate reference guide and supports all the newest iPhone models. Because aspects of Wolfram Alpha are also used in Siri, this app lets you access the full spectrum of Wolfram Alpha’s knowledge engine.

An in-app purchase called “Extension” can analyze a photo’s EXIF data, add filters, perform edge detection, perform color processing, and you can even perform rudimentary text extraction (OCR) on images you upload.

Dropbox [Free]

Dropbox is one of the most widely used and integrated apps for cloud storage and collaboration. Dropbox holds all types of files, documents, photos, and data, allowing you to sync across all devices and access files anywhere. Linked files are available – even to those who do not have a Dropbox account. Other handy features include a document scanner, shared folders as well as offline access.

Dropbox App is available for the Mac, PC, and most mobile devices. It keeps your folders safe online and mirrored on any other device you install it on.

PDFelement [Free]

PDFelement has everything you need to read, edit, annotate, convert and sign PDF files on the go.

PDFelement has an abundance of editing tools, including font recognition and editing, so you can change the style, size, and color of the text. Its annotation tools let you leave notes in text boxes or via freehand drawing.

The camera feature of the App allows you to snap a photo of a document and immediately turn it into a customizable PDF. You can convert PDFs to TXT, Word, HTML and dozens of other file formats.

It integrates with Dropbox, Google and other services for easy sharing. PDFelemet has a device requirements of iOS 9.0 or later. It is compatible with iPhone, iPad, and iPod Touch.

Hours Time Tracking [Free]

Everyone who has to allot their limited hours to a multitude of projects knows how frustrating it can be. Hours Time Tracking is a handy time tracker you can use on your iPhone as well as your Apple Watch.

Just like the other apps, Hours also has a number of color-coded timers that represent the different projects you’re working on.

Using this app, you can track time by clients, tasks, or projects; start, stop, and switch timers at will; set rounding rules; and set reminders. Hours offers a calendar view so you see how your projects are allocated, and a visual timeline lets you correct mistakes. A team feature allows workgroups to track and report time.

Hours also supports iOS widgets, so you can easily track your time without unlocking your phone. With hours, you can keep a running list of different timers that you can switch between with just one click.

Hours Keeper works with iOS 9.0 or later. It is suitable for iPhone, iPad, and iPod touch and is optimized for iPhone 5, iPhone 6, and iPhone 6 Plus.

Pocket [Free]

When you find an article or video you want to read or watch but don’t have time to view it immediately, you can save it for later with Pocket. Pocket syncs content across phones, tablets, and computers. You can also access it offline.

Pocket provides unlimited storage. You can even recommend the content to others. Recent updates offer new features like listening to articles saved in the app by tapping the Headphones icon. An updated, streamlined layout with new colors and fonts — and even a night or sepia theme has made the app more appealing, especially for night owls. The app’s repositioned filters help you find exactly what you’re looking for.

Pocket archives web articles, news stories, and online documents into a personal library so you can read them later in the app’s distraction-free interface. Use it to collect industry headlines, then sync them to your phone for offline reading on the train or the bus.

FreshBooks Cloud Accounting [Free]

FreshBooks Cloud Accounting is designed to help you with billing and invoicing. The app lets you create professional invoices, accept online payments, track your time and billable hours, keep automatic payment records, record expenses, and track client conversations.

FreshBooks is cloud-based so it can securely sync your data to all platforms and devices. FreshBooks provides a 30 days free trial, after which you will need a paid subscription to access its features. It also includes thorough support for collaborative team use.

FreshBooks’ web interface, a Chrome extension has buttons integrated into other web-based productivity apps like Asana, Boomr, Basecamp, Daycast, Intervals, Teamwork Projects, and Trello, or the FreshBooks mobile app for iOS and Android.

Just Press Record [Paid $4.99]

Just Press Record will help you record meetings, create voice memos or set voice reminders throughout the day. The app has a ‘Transcription’ feature like the option to transcribe audio into editable, searchable text and sync with Apple Watch and iCloud. It supports 30 different languages.

Recent versions of the app offer a dark mode and let you use Siri Shortcuts to record on iOS or Apple Watch.

Just Press Record includes an Apple Watch app that gives you the freedom to record anywhere, even when your iPhone is not around. Start recording with a single tap on the Complication, or just ask Siri! Recordings automatically transfer to iPhone for transcription and iCloud syncing.

Paper [Free]

Sometimes the best ideas pop into our minds when we’re working on something else, but recording and tracking those random thoughts can be daunting. Paper comes in handy for iPhone users who prefer to jot down their notes by hand.

You can create diagrams, charts, and sketches with a wide variety of styluses. You can make subsets for notes on random thoughts or specific topics, allowing you to keep track of your projects – with all items saved to the cloud.

Newer versions of the app offer updates to the full-screen canvas view where you can transition to the previous or next page by swiping left or right or create a new blank page by swiping left or right with two fingers.

Paper’s Collage tool introduces a simple way to work with images, letting you add and edit multiple images to the same page. It also adds Unsplash integration with the photography site so you can search thousands of photographs for your projects. The Blend tool lets you blend and blur the ink in your sketches to soften edges and smoothly combine colors – even if you don’t use a connected stylus.

From sketches to storyboards, landscapes to lesson plans, and mind mapping, product designs, to-do- lists, Paper is used widely

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