Having a good signature when you send an email will make you appear far more professional. It’s also a great way to provide the email recipients with all of your contact information without having to type it every time you send an email.
In the following article, you’ll learn how to change your signature in Outlook on the desktop version of Outlook, as well as the mobile Outlook app.
How to Change Your Signature in Outlook for Desktop
If you want a signature to automatically show up at the bottom of your emails, you’ll need to craft your signature once. Then place this into the section of Outlook settings that’ll automatically apply the signature to the footer of every email you send.
1. First, open the desktop Outlook application and select File in the menu. then select Options.
2. In the Outlook Options window, select Mail from the navigation pane. In this Window, select the Signatures button to enter the Signatures configuration window.
3. In the Signatures and Stationary window, select New to create a new signature. Give the signature a relevant name. You can create multiple signatures. For example, create one for your personal emails and one for your work emails.
4. In the edit pane, you can create your email using a simple editor tool. This tool lets you use any font style or even import pictures into your signature if you like.
5. Under the Choose default signature section, you can use the New messages or the Replies/Forwards messages drop down menus to select whether this signature will be used for new messages, when you reply to or forward a message, or both. Select OK when you’re done to save your new signature.
Changing the Signature in Email Messages
When you create a new email, you’ll see the signature you set up as default displayed at the bottom of your email.
You can switch the signature used in the email whenever you like by selecting Message from the menu, selecting Signature from the Include section of the ribbon, and selecting your preferred signature from the dropdown list.
The signature at the bottom of the email will change automatically. You can change the signature whenever you like while you’re editing the email.
How to Edit Signature in Outlook
If you already have signatures set up in Outlook, editing those signatures is similar to creating new ones.
There are two ways to do this.
1. When you’re editing an email, select Messages from the menu, and then select Signature from the Include section of the ribbon. Select Signatures from the dropdown list.
2. You can also get to the Signatures window using the same procedure as above. Whichever way you access the Signatures window, just select the signature you want to edit from the Select signature to edit pane. You can edit that signature by using the editor pane at the bottom of the window.
When you’re done, just select OK to finish editing and save the changes to your signature.